Oxford Business College


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Job Description

Job Title:  Personal Assistant to the Managing Director
Responsible to: Managing Director
Responsible for : N/A
Date : November 2019
Working Hours: Full Time

Job purpose/Overview

The post holder is responsible for supporting the Managing Director with administrative tasks and duties to achieve College objectives.

Key Responsibilities

Administration and Support

  • To provide administrative support to the Managing Director: diary and appointment management, organize and convene meetings, minute taking, maintain filing systems (electronic and manual), copying/duplicating documents.
  • To create documents such as letters, reports, agendas and minutes.
  • Making appointments on behalf of the Managing Director with internal and external stakeholders including partners, students and parents.
  • To ensure the Managing Director’s documents are well organized, current and easily auditable.
  • To manage any email inboxes responding to enquiries as required.


  • Supporting the Managing Director with any internal or external marketing and communication activities.
  • Assist in the development and distribution of marketing materials.


  • To foster good relationships and advance equality of opportunity between different groups and eliminate discrimination, harassment and victimisation.
  • To deal professionally with colleagues and external partners.
  • To ensure the confidentiality and security of all the College’s documentation and information.
  • To carry out other such appropriate duties that may be required.

Person Criteria


  • Educated to degree level or equivalent.


  • Ability to communicate effectively at all levels (written and oral).
  • Ability to input data accurately.
  • ICT skills including Word Processing, Spreadsheets and Databases.
  • Ability to organise and priorities work to meet required deadlines.
  • Excellent customer service skills.
  • Ability to work under pressure.
  • Ability to work on own initiative.
  • Confident in dealing with a wide range of customers.


  • Previous experience of working in a customer service or educational environment.
  • Previous administrative experience.
  • Experience of Microsoft Office applications.